Assistant Controller - Construction (Construction)

Assistant Controller - General Construction

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Responsibilities:

Staff supervisionSupervise AP Lead and team.
Direct, train, and evaluate accounts payable and job cost data entry personnel.

Accounts Payable function:

Ensure external and internal inquiries and questions are researched and resolved.
Primary responsibilities for TimberScan (Electronic Invoice routing system) and workflow
Vendor management and compliance
Review invoice entry reports and accounts payable registers to ensure accuracy.
Ensure note payments and income taxes are paid timely.
Process disbursements in accordance with accounting practices and company policies
Ensure vendor term discounts are utilized in the accounts payable process.
Review open items for accuracy and ensure open credits are utilized or request refunds.
Manage corporate credit cards.
Manage 1099 preparation annually.
Manage escheat filing and remittance annually.
Review retainage monthly for release
Ensure accurate and timely payment of franchise and income tax payments for entities.

Job Cost, Fixed Assets, Debt Obligations, and Accounting Responsibilities

Primary accounting contact with the construction department to research and resolve errors and issues in job cost.
Ensure accurate percentage of completion calculations
Ensure invoices are submitted timely and follow up on collections
Ensure construction jobs are set up and closed timely and accurately
Ensure equipment and project manager allocations are entered timely and accurately
Fixed Asset, Predevelopment cost, and CIP responsibilities
Oversee the treasury compliance, monitoring of banking fraud, and set up new bank accounts
Oversee setting up drafts for notes payable as well as recording transactions and monthly reconciliation
Oversee escrow and new construction loan draws
Month end reconciliation responsibilities

Administrative Responsibilities

Oversee front desk coverage
Oversee Filing and File Storage for accounting department
Oversee various other administrative responsibilities as necessary