Administrative Specialist (Finance)

The University of South Florida (USF) College of Education is a community of faculty, students, and staff focused on transforming lives through the promotion of equity, social justice, and improved outcomes for students and communities particularly those that have been underserved. The college of Education has a presence on all three campuses within USF. The USF St. Petersburg Campus offers undergraduate degrees as well as graduate degrees that are specific to this campus in addition to working with degrees that are spread across all three campuses. Our undergraduate degrees are unique in the USF system, as are two of our graduate degrees. There are multiple faculty members on this campus in addition to staff and student assistants. We also run several K-16 Initiatives, programs like UMatter and Call Me MiSTER. The USF Department of Criminology, which is housed in the College of Behavioral and Community Sciences, provides a scientific, philosophical, and humanistic approach to the understanding of these subjects in contemporary society. The St. Petersburg campus houses the undergraduate program, as well as the Trafficking in Persons Risk to Resilience Lab.\n This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. \n
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\n An undergraduate degree or greater is preferred, to establish a baseline understanding of the educational process and the terminology used in a university. Strong communication skills both written (for e-mail communications and reports) and verbal skills are critical. \n
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\n FLSB1310 Equivalency: \n
\n 4 years of directly relevant experience may be substituted for a bachelor's degree. \n
\n 6 years of directly relevant experience may be substituted for master's degree.\n
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\n Please apply with Cover Letter and Resume/CV. \nThe University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Responsibilities include:
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Office Coordination: Interpret University and system policies and independently resolve problems whenever feasible. Coordinate and maintain office supplies inventory, records, and equipment. This includes copier management, maintenance of technology inventory, and ordering of supplies through the Academic Affairs business team. Manage calendar and schedule for the Campus Dean for the College of Education on the St. Petersburg Campus. Ensure compliance with deadlines. Coordinate and collaborate with other university administrative staff across USF. Provide scheduling support for search committees and other work groups charged by the director and lead. Assist faculty with various tasks such as research, photocopying, and room reservations. Provide supervision, training, and support to student assistants. Ensure submission of correct student timesheets to the Academic Affairs (AA) business team. The position participates in Campus Operations meetings as the liaison for the College of Education building and is responsible for assisting with space reservations in all College of Education classrooms and spaces.
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Communications: Respond to inquiries. Receive, screen, and respond to calls and messages. Manage the flow of communications for the department leader. Serve as liaison with students, other administrative offices, the St. Petersburg community, and other external parties. Manage the routing of documents and correspondence. Extra data from OASIS, FAST, ORACLE and/or other database and sources as needed. Assist faculty with various tasks such as research, such as conducting literature reviews, transcribing interviews and editing documents.
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Business and HR support: Coordinate and collaborate with the AA business team o acquisition of services and products and personnel actions such as hiring staff and student assistants, appoint faculty and adjuncts ,etc. Working with the AA business team, coordinate travel for department leaders, faculty candidates, guest lecturers, etc. Manage travel receipts and coordinate with AA fiscal staff to process travel reimbursements. Provide administrative support for special projects identified by leadership. Plan ad coordinate events related to such projects.
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Course Scheduling: Support maintenance of the class schedule for academic units supported by the STP Academic Affairs business team. Coordinate with academic leaders and advisors on scheduling and enter course data in university scheduling system. Assist students with permits and class overrides. Maintain current knowledge of USF Scheduling practices. Monitor course fees and coordinate accurate application of fees with Academic Affairs (AA) business staff.
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Performs other duties as assigned.
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