Administrative Assistant III (Internal Only) (Finance)
Department: Dean of Science & Engineering Salary: Commensurate with education and experience
Description:
The Administrative Assistant III is responsible for providing an advanced level of administrative and secretarial support to a department head, staff, and/or faculty. Work involves maintaining and disseminating information, complex business operations, coordinating activities, payroll processes, and assisting with customer oriented services. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Duties:
- Provides general office support and serves as a resource for the resolution of any administrative matters.
- Assists with the scheduling of rooms for meetings, events, parking, and catering.
- Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
- Assists with the coordination of special events, meetings, and/or projects.
- Interacts with students, clients, faculty, staff, and administration.
- Prepares documents such as reports, correspondence, and proposals.
- May maintain supply inventory.
- Performs general payroll and accounting functions for a small department or unit. Serves as P-Card holder and performs related duties as assigned.
Required Duties:
- High School diploma or GED in General Studies.
- Minimum of 5 years in office or administrative support experience.
- Must be a current employee of the University of Houston-Clear Lake.
Knowledge, Skills and Abilities:
- Competent oral and written communication skills as well as strong interpersonal communication skills.
- Knowledge of Microsoft Suite (Word, Excel, etc.).
- Knowledge of and ability to use spreadsheets, databases, and presentation software.
- Ability to complete assignments on time, handle interruptions and to maintain confidentiality.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
