Accounts Payable Coordinator (Finance)
At Blue, we discover pathways to realize your possibilities. Our Accounts Payable Coordinator administers, under limited supervision, the accounts payable process for the organization, including accurate processing of a large volume of invoices within vendor terms. Within service standards, interfaces frequently with vendors, business partners, and members of Management to ensure discrepancies and issues are resolved in a timely manner. Ensures invoice approvals by Management are expensed appropriately and within credit union policies and procedures, serving as a critical back-end balance to ensure integrity of the credit union's financial statements.
Major Duties and Responsibilities
- Directs the process of vendor invoice payment, including new vendor setup, W-9 collection and filing, developing and enhancing vendor relationships, and organizing/distributing invoices to appropriate managerial staff. Asserts responsibility for financial statement integrity by providing guidance to managers on appropriate accounting treatment of expenses.
- Engages in balancing and tax payment, including 1099 balancing, year-end tax payment and year-end balancing and closing.
- Reconciles and monitors general ledger accounts to support accounts payable and financial reporting process.
- Verifies and sends corporate wire transfers, including large-dollar funding of first mortgage and commercial participation originations. Responsible for proper journal entries.
- Manages and monitors Accounts Receivable for rent income and miscellaneous income received.
- Must comply with all company policies and procedures, applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Follows established company policies and procedures, including but not limited to: Sarbanes Oxley controls, Business Ethics and Standard of Conduct, Electronic Communications, Confidentiality and Privacy.
Knowledge and Skills
Experience
A minimum of one year up to three years of similar or related experience, including preparatory experience.
Education/Certifications/Licenses
A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours.
Interpersonal Skills
Courtesy and tact are essential elements of the job. Work involves personal contact with customers and others inside and outside the organization, generally regarding fairly routine matters for the purposes of giving and obtaining information or instructions, updating or referring. Communications require shorter and not in-depth discussions most of the time.
Other Skills
Ability to prioritize multiple, and sometimes, conflicting tasks. Strong interpersonal communication skills are necessary for communicating expense deadlines to department managers and supervisors.
FULL TIME POSITION
Starting Range: $19.47 - $21.79
Full Range: $18.54 - $27.81
ADA Requirements
Physical Requirements
Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 5 lbs. Must be capable of climbing/descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer for an average of 6-8 hours per day. Must be able to work extended hours whenever required or requested by management. Must by capable of regular, reliable and timely attendance.
Working Conditions
Must be able to routinely perform work indoors in climate-controlled shared work area with moderate noise.
Mental and/or Emotional Requirements
Must be able to perform job functions with supervision and work effectively either on own or as part of a team. Must be able to read and carry out various instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on confidential matters.
For more information about being a Blue employee please check out these links for a glimpse at the culture and opportunities we strive to provide for our employees:
Working at Blue Video
At Blue Federal Credit Union, we don't just accept difference – we celebrate it! We are committed to providing an inclusive and welcoming environment for all our staff and members. Blue FCU is proud to be an equal opportunity workplace. We will consider applicants for this position without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex (including pregnancy), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. All employment decisions are made based on qualifications, merit, and business need.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
