Buyer Assistant - Material Management (Finance)
The Riverside University Health System's - Behavioral Health is seeking a Buyer Assistant to join their Material Management team. Under general supervision, the incumbent will be responsible for a ssisting Buyer I and IIs with low value purchases as needed, p roviding status updates to department on outstanding orders, assisting with customer services inquiries, communicating with vendors as needed ; performing a variety of technical activities relating to the procurement of goods, materials, supplies and equipment, performing related processing and record keeping functions, operating within a framework of standard policies and procedures, exercising responsibility for accurate and timely performance of procurement support activities, and performing related duties as required.
This position is located in Riverside.
The most competitive candidates will have the following experience:
- Excel
- 3 years minimum of any professional work experience
- High School Diploma/GED
The schedule for the position will be a 9 /80, Non-Pay Week Friday Off, either 7:30am to 5pm or 8am to 5:30pm.
Meet the team! RUHS-BH Website
The Material Management division is responsible for the procurement and distribution of goods and services to Behavioral Health programs throughout the County of Riverside. Our missions is to deliver efficient, high quality customer service to the department in order to support services to the community.•Research and conduct comparisons on products, services and vendors; compare availability, quality and cost factors for department needs; research problems, adjust schedules to meet deadlines and time frames and respond to customer concerns; review Procurement Services databases for turn-around time, and assist where necessary to expedite orders.
•Determine vendors from which purchase will be made and issue purchase orders up to $2,500; review standing purchase orders for renewal and departmental blanket orders to ensure low-cost emergency vendor service.
•Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports; maintain automated and manual filing systems for department supplies.
•Review requisitions for completeness, accuracy, cost effectiveness and adherence to standards, codes, County policies and procedures; monitor vendor documentation and purchase order activity; plan and schedule ordering, receipt and/or storing of goods; interpret complex reports and invoices to ensure goods received match requisitions; review documents for conformance to requisition policies.
•Order supplies and stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records; inform appropriate County departments of relevant deliveries.
•Answer routine questions in person or via telephone; answer questions that involve searching for and abstracting technical data and detailed explanations of laws, policies or procedures; assist staff in solving the more complex and difficult inquiries, referring matters requiring policy decisions to a supervisor.
•Assist in training and orienting new staff members, as required. Experience: One year of experience as an Accounting Assistant I (or higher) or Office Assistant II (or higher) with the County of Riverside or an equivalent position, in which the experience involved routinely processing Low Value Purchase Authorizations (LVPA's) or similar purchasing instruments.
Other Requirements
License/Certificate: Possession of a valid Class C California Driver's License and Auto Insurance.
Knowledge of: Basic methods, practices, and terminology of fiscal and procurement recordkeeping; basic business mathematics; basic mathematical/fiscal computer applications such as PeopleSoft queries and spreadsheets as they apply to the procurement process.
Ability to: Learn County purchasing principles, procedures and terminology; learn the methods of pricing, including the calculation of discounts and taxes; interpret and apply a variety of regulations, procedures and requirements; operate standard office equipment including computerized procurement systems; perform research to resolve problems and correct errors; read, understand and follow written and oral instructions; prepare data in proper format and perform data entry; understand and maintain purchasing files or other record systems; recognize and correct computational errors; prepare routine and special reports; communicate effectively; establish and maintain effective and cooperative working relationships with others, exercising patience, tact and discretion in explaining purchasing procedures.Questions regarding this recruitment? Please contact Raven Padilla via email at rpadilla@rivco.org .
