Assistant Director, Academic Affairs (Finance)

Department: Academic Affairs Salary: $58,809 - $65,000 Job Summary

The Assistant Director, Academic Affairs provides administrative and operational support to the Office of the Provost, in close collaboration with the Executive Director.

Duties

• Provides administrative and logistical support for all aspects of the Faculty Council election cycle, coordinating all nominations, elections, and announcements on the Council's behalf, ensuring compliance with policies and procedures, and adherence to relevant timelines
• Facilitates and supports the committee appointment process for university-level committees; manages communications of all committee elections and appointments on behalf of the Provost; maintains relevant records (e.g., meeting agendas and minutes); updates associated web page content
• Collaborates with policy owners and various stakeholders to create and maintain divisional policies and procedures, ensuring institutional and regulatory compliance
• Oversees and administers the data collection, organization, cleansing and validation processes for the faculty scholarly activity tracking system (Watermark), ensuring consistency and accuracy
• Conducts data analysis and generates reports as requested
• Serves as a subject matter expert, providing training and ongoing support, for the faculty activity tracking database
• Provides operational support to the Office of the Provost to include developing, planning, and implementing programming for various meetings and special events
• Develops and distributes resources and materials to support faculty development and engagement

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Qualifications

Required Education:

• Baccalaureate degree

Required Experience:

• Minimum of two (2) years of job-related experience

License / Certification:

• None Required

Preferred Qualifications

• Master's degree
• Experience in higher education administration and operations
• Familiarity with faculty development programs and initiatives
• Demonstrated experience communicating with organizational leadership in a proactive and professional matter

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position

Skills:

• Excellent organizational skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite including MS Teams
• Familiarity with database management
• Attention to detail

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies
• Ability to analyze data and generate reports
• Ability to think critically and independently solve problems
• Ability to work independently and as part of a team
• Ability to manage and prioritize multiple tasks

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements
• Position is physically comfortable; individual has discretion about walking, standing, etc
• Work environment involves minimal exposure to physical risk

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.