Administrative Assistant - Timber (Chilco) (Biotech)
Are you interested in contributing to a high-quality lumber production facility that is dynamic and fast-paced?
Idaho Forest Group has been looking for YOU, a skilled individual who can handle a wide variety of clerical and accounting related tasks. Your detail, organizational skills, and ability to multitask will help you be successful in this role.
You'll be a great fit if you can:
- Answer and manage the main phone line, including transferring calls and managing messages
- Maintain company phone listing
- Greet and assist vendors, customers and visitors
- Coordinate and assist will mill tour reservations
- Pick up and drop off mail, sort and deliver mail to appropriate departments and personnel
- Oversee the weigh station's functionality, providing assistance to truck drivers in resolving issues as needed.
- Compile and verify the accuracy of weigh tickets, ensuring proper sorting, filing, distribution, and maintenance of records.
- Upload weight and scale information, run conversions, generate LPI reports, verify accuracy, and distribute reports to relevant stakeholders.
- Reconcile, report, and file residual tickets as necessary.
- Set up supporting documents in the computer software for the Timber Accountant as necessary
- Assign or issue ticket books when necessary.
- Maintain and reconcile petty cash
- Renew company vehicle registrations and maintain vehicle inventory spreadsheet
- Order office supplies
- Oversee general office upkeep and maintenance
- Follow standardized accounting principles and procedures. Assist in maintaining and developing Standard Operating Procedures (SOPs) where necessary.
- File and maintain documents in accordance with record retention policies.
To be considered you will need:
- A High School Diploma or GED.
- Familiarity with accounting principles.
- Technical skills:
- Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
- Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
- Skills:
- Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines.
- Soft Skills:
- Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
- Teamwork: The ability to work collaboratively with others towards a common goal.
- Valid Driver's License for business travel
- Ability to pass a hair follicle drug test, physical, and background check
What will put you over the top:
- Previous timber accounting or resource procurement experience preferred.
What's in it for you:
- Competitive Salary!!
- Benefits available for you and your dependents: medical, dental, vision
- 401(k) with a company match
- PTO and Holiday Pay
- Tuition Reimbursement
- …and an annual boot allowance!
Check out this VIDEO about Idaho Forest Group careers!
PHYSICAL DEMANDS
Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
- Bend at waist – occasional
- Twist upper body – occasional
- Stoop - occasional
- Repetitive use of hands – Continual for clerical duties
- Stand/walk – occasional
- Sit – frequent
- Ability to lift 30lbs infrequently.
- Vision – near and far correctable; depth perception
- Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies
WORK ENVIRONMENT
Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).
Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Administrative
