Office Assistant (Administrative)

At MindCure, we are committed to compassionate care and innovative mental health services. Our team is collaborative, supportive, and dedicated to creating a welcoming environment for both clients and staff.

Position Overview

The Office Assistant plays a vital role as the first point of contact for clients, staff, and visitors. This position provides receptionist services, clerical support, and general office duties to ensure the smooth operation of daily functions.

Key Responsibilities
Answer telephones and serve as a welcoming receptionist.
Perform general clerical duties such as filing, typing, and preparing correspondence.
Assist with scheduling appointments for therapists and psychiatrists.
Help maintain office supplies and inventory.Prepare outgoing forms, reports, and letters.
Support billing, fee collection, and reconciliation as needed
Assist with printing, scanning, and document preparation.
Maintain cleanliness and organization of the office
Provide coverage for other Office Assistants when required.
Respond promptly and appropriately in emergency situations.
Maintain professional conduct and communication etiquette with clients, staff, and supervisors.
Complete other duties as assigned.

Qualifications
Previous office or secretarial experience required.
High school diploma or equivalent required.
Preferred: Coursework or training in Business Administration/Secretarial studies.
Strong organizational and multitasking skills.
Effective communication in written and spoken English (Spanish language skills preferred).
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint), Office 365, Teams, Zoom, and other platforms.Valid drivers license and reliable transportation with insurance, as required.