District Attorney Secretary - Indio (Finance)

The Riverside County District Attorney's Office seeks to fill a District Attorney Secretary vacancy in Indio.

As a District Attorney Secretary, the incumbent will perform a variety of legal secretarial, clerical, and administrative duties to support multiple leadership positions within the District Attorney's Office. The incumbent will be responsible for calendar management, coordinating schedules and meetings, tracking and maintaining various spreadsheets and data, preparing monthly statistical reports, creating presentations including various types of visual data, creating and designing flyers for advertisements and notices, processing reimbursement and payment requests, and performing other related duties as required.

Competitive applicants will be bilingual in English/Spanish and possess previous work experience in a secretarial or stenographic capacity with complex scheduling, managing calendars for multiple leadership personnel, aggregating statistical reports, processing reimbursement and payment requests. Also intermediate knowledge of Microsoft suite and Canva software to create PowerPoint presentations and flyers that effectively display various types of visual data including charts, tables, and graphics.

Additionally, positions in this class are characterized by the primary responsibility and continuing performance of secretarial, and complex clerical tasks of an administrative/legal nature and non-routine related duties for an Assistant Department Head, Deputy Director, or Division Chief.

Meet the Team!

The District Attorney of Riverside County , as the public prosecutor acting on behalf of the People, vigorously enforces the law, pursues the truth, protects those victimized by crime, exonerates the innocent, and safeguards the rights of all to ensure that justice is done on behalf of our community. The office's staff of over 700 is comprised of prosecuting attorneys, sworn investigators, victim-witness advocates, paralegals, investigative technicians, forensic analysts, and a wide range of information technology and supporting staff all committed to excellence and integrity in public service. We are, and we seek to maintain, a diverse workforce to match a diverse county.

Who May Apply

This recruitment is open to all applicants. Current employees of the County of Riverside and/or the Riverside County District Attorney's Office may be considered before other applicants, depending on the volume of applications received.• Types correspondence, reports, memoranda, legal case records, and documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.

• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.

• Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or steno script; takes and types minutes of meetings.

• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.

• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.

• Coordinates time, place and participant arrangements for meetings.

• Sorts, screens, prioritizes and routes incoming mail; maintains office supply inventories and orders supplies.

• May train or orient new employees; may provide lead or full supervision of a small clerical unit; provides vacation and temporary relief as required. OPTION I

One year as either a Secretary I or Legal Support Assistant II with Riverside County.

OPTION II

Three years of increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex legal clerical or stenographic duties. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

OPTION III

Four years of increasingly responsible, broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience).

Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic.

Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines. Contact Information

For more information regarding the position, please contact the recruiter Chaunte Simmons at (951) 955-1383 or via email at csimmons@rivco.com .