Copy Of Construction AP/ AR Administrator (Construction)

AP-AR Administrator Position:
Purchasing
o Assign Purchase Orders to Approved buyers
Supers, PM, GM & PE
PM provides approvals
o Reconcile Purchase Orders as invoices come in
PM provides approvals
Post to Job Cost Daily
Receipting of Invoices
AP Bill or Debit Adjustment posting
Vendor Statements reconciled at end of month 1st through the 7th each month
Review open commitments monthly w/ PMs to ensure accuracy
Follow up with vendors on open commitments, chasing invoices
Provide prelim information to Vendors
Receivables
Process project billings monthly
Apply receivables against project billings
Follow-up with GCs on status of payments
Lien waivers (Conditional, Unconditional, and Final)
Supplier Releases for project funding
Credit Cards (30 min weekly as needed)
Add receipt to Ramp within 3 days of purchase on our own CC
Licensing (30 min weekly as needed)
Apply/Renew city business licenses per division
Travel (1 hour weekly)
Hotel booking
Additional Tasks
Work w/ management team as directed