Administrative Specialist, Research and Education Policy Development (Project Management)

Schedule
This position is eligible for a hybrid work schedule, with a minimum of three (3) days in-office based out of our West Sacramento office and two (2) days working remotely.

Summary
Under the direct supervision of the Chief, Research and Education Policy Development, the Administrative Specialist performs a wide range of administrative support duties requiring thorough knowledge of departmental operations. This position provides support to management and staff, coordinates meetings and events, prepares documents and reports, assists with budgets and contracts, and serves as a key point of contact for internal and external communications. The ideal candidate is highly organized, detail-oriented and skilled in managing multiple priorities with professionalism and efficiency; performs a variety of other duties as assigned.

Essential Duties & Responsibilities

Provide routine administrative support to management and staff, including tasks of a complex, confidential and sensitive nature.
Act as a liaison between the department, the public, and other staff receiving and screening visitors, calls and emails, responding to inquiries and resolving routine issues.
Manage calendars, schedule appointments and meetings, and make travel arrangements.
Plan and coordinate department meetings, seminars, training sessions, and conferences including preparing agendas, assembling materials, and taking and transcribing minutes.
Research, compile and organize data from various sources to prepare reports, manuals and informational materials.
Provide administrative support related to departmental budgets, contracts and grant applications.
Create, edit and format a wide variety of documents including correspondence, reports, presentations, brochures and meeting materials.
Maintain filing and recordkeeping systems; retrieve and research records as needed for reports and responses to inquiries.
Update website content to ensure accurate and timely communication.
Operate standard office equipment and software, including word processing, spreadsheets, databases and calendaring tools.
Order supplies, process purchase requisitions, track invoices and prepare payment requests for approval.
Maintain working relationships with community organizations and external agencies.
Review and recommend improvements to administrative procedures and workflows to enhance program efficiency.
Participate in the development and administration of department budgets.
Demonstrate understanding and adherence to organizational values, policies, and practices.
Limited vacation during peak periods.
Perform other duties as assigned.

Qualifications

Any combination of training and experience equivalent to an associate degree or higher with major coursework in business administration, management, finance, accounting, or related field with three (3) years of progressive, responsible administrative experience, preferably in education, legislative or other non-profit settings. Experience providing administrative support to management, coordinating meetings, and planning special programs or events is desirable.

Knowledge of

Functions of non-profit organizations, boards and commissions.
Relevant federal, state and local laws and procedures related to assigned responsibilities.
Modern office practices and procedures, including file and record management.
Business writing, data collection, report formatting, and proofreading.
Computer applications such as word processing, spreadsheets, databases and calendar/scheduling programs.
English grammar, spelling, and punctuation.
Effective communication techniques for providing customer service and collaborating with stakeholders.

Ability to

Understand and support the functions of the department and the organization.
Apply specialized knowledge accurately and independently.
Communicate clearly and professionally in person, by phone and in writing.
Compose correspondence and reports with minimal guidance.
Manage data and perform accurate mathematical and statistical computations.
Prioritize and organize multiple tasks and projects effectively under deadlines.
Use independent judgment and discretion in solving problems.
Foster positive working relationships across diverse groups and with external partners.
Uphold and model organizational values including integrity, collaboration, accountability, innovation and respect.
The office environment is primarily sedentary, in a controlled office environment with moderate noise levels and no direct exposure to hazardous physical substances.
Sit at a computer for extended periods, use office equipment and lift up to 25 pounds.
Must be able to bend, stoop, kneel, reach, push, and pull drawers open and closed in the execution of their duties.
Occasionally travel required for conferences, training, workshops and meetings throughout California, including overnight stays.
May be asked to work occasional overtime, evenings, nights, weekends and holidays to support the work of the department.
Employee is personally responsible for following health and safety guidelines, instructions and policies.

Why Join CSBA?

Opportunity to take ownership of key events and program functions, driving improvements across the Association.
CSBA promotes internal career growth and provides opportunities for advancement.
Collaborative and supportive work environment with leadership exposure.
Competitive salary and benefits package.

If you are a skilled administrative professional with strong organizational abilities and a commitment to supporting impactful work, we encourage you to apply and join our team!

About CSBA
The California School Boards Association is a nonprofit education association representing the governing boards who oversee public school districts and county offices of education. With a membership of nearly 1,000 educational agencies statewide, CSBA brings together school governing boards to advocate for effective policies that advance the education and well-being of the state's more than 6 million school-age children. CSBA provides policy resources and training to members and represents the statewide interests of public education through legal, political, legislative, community, and media advocacy.

CSBA employees are highly skilled, with a desire to excel and help strengthen school board governance and maximize student achievement. They are strategic in their trade, embrace challenges, and offer new and innovative ideas. CSBA creates a supportive, dynamic environment for its employees to grow and succeed. Our core values of integrity, collaboration, accountability, respect, excellence, service, and innovation guide the way to achieving the Association's goals.

BenefitsAt CSBA, we proudly offer a competitive compensation package to our full-time exempt and non-exempt employees, including the following benefits:

Medical, Dental & Vision
CalPERS Retirement
457 Retirement Plan
Short- and Long-Term Disability Insurance
Life and AD&D Insurance
Flexible Spending Account
Dependent Care Flexible Spending Account
Vacation
Floating Holidays
Sick
Employee Assistance Program

Apply Today If you are ready to take the next step in your career and contribute to meaningful work, apply today! We are excited to hear how your expertise can further our mission and advance the education and well-being of the state's more than 6 million school-age children in public education in California.

Equal Opportunity EmployerCSBA is an equal opportunity employer. It does not discriminate against employees or applicants based on any characteristic protected by state or federal law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship.

CSBA prohibits any CSBA employee, consultant, and any CSBA agent, including unpaid interns and volunteers, Board members, independent contractors or any other agent from discriminating against any other employee or job applicant on the basis of the person's actual or perceived race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, pregnancy, national origin, ancestry, age (over 40), marital status, physical or mental disability, medical condition, military or veteran status, reproductive health decision making or any other characteristic protected by state or federal law.

E-Verify
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
E-Verify Works for Everyone
888-897-7781 dhs.gov/e-verify