Planning & Procurement Manager (Project Management)
Planning and Procurement Manager
Location: In person working in both Fairfax & Shelburne, VermontType: Full time, regularHours: 40 hours per week; typical schedule Monday to Friday from 8:30am to 5:00pm
Estimated Compensation: $70,000$80,000; salaried; exemptTravel: Up to 10% travel required
WHO WE ARE
At American Meadows, our Purpose is Doing Good Through Gardening. Were home to two distinct gardening brands:
American Meadows: the leading authority on meadowscapingHigh Country Gardens: the go-to for sustainable gardening in the Western U.S.
With over a decade of double-digit growth and a passionate customer base of gardeners nationwide, were entering a pivotal chapter investing in new tools, new talent, and new ways of working to help even more people grow something meaningful.
WHO YOU ARE & WHAT YOULL DO
Youre a data-driven planner who thrives on turning insight into action. Were looking for a Planning and Procurement Manager who can turn seasonal forecasts into detailed, actionable plans. Youll lead procurement and inbound logistics execution, manage vendor relationships and compliance, and optimize inventory levels across annual cycles.
This is a cross-functional role critical to ensuring we meet demand with precision and agility safeguarding timelines, supporting production and fulfillment, and minimizing seasonal bottlenecks.
THIS ROLE IS IDEAL FOR SOMEONE WHO:
Has 35 years of experience in planning and procurement, ideally in consumer-packaged goods (CPG) or with perishable goods (warehouse, retail, grocery, catering, etc.)Understands seasonal capacity planning and how it impacts executionThrives in process development and continuous improvementIs excited to be the first Planning & Procurement Manager at American MeadowsEnjoys cross-functional collaborationIs interested in people leadership (potential for future management)Is comfortable working in an ERP environment (i.e., Acumatica)Can balance long-term planning with fast paced in-season decision making
REQUIREMENT FOR APPLICATION
We dont want a generic cover letter. Instead, please answer the following three questions in your application (dont overthink them were more interested in how you think than how you write):
How would you create an artifact or dashboard that documents the final decisions or plans that come out of monthly alignment sessions?What is a challenge youve experienced in procurement or logistics and how did you overcome it?Tell us what excites you most about this role at American Meadows.
ACCOUNTABILITIES & SUCCESS MEASURES
Area of Accountability
Approximate Time Allocation
Key Deliverables
Key Performance Indicators
Seasonal Purchasing & Vendor Execution
45%
Seasonal procurement calendar, aligned PO timelines, vendor confirmations, safety stock tracking
% On-Time PO Placement, PO Accuracy Rate, Vendor Substitution %, Forecast-to-PO Alignment
Inbound Logistics & Site Coordination
25%
Freight & ETA tracking, space plan/capacity model, receiving calendar, escalation log
% On-Time Deliveries, Receiving Compliance, % Delays Due to Capacity Conflicts, On-Time Receipt Rate
Manufacturing & Greenhouse Support
20%
Just-in-time component schedules, pre-staged shipments, weekly greenhouse alignment
Component Fill Rate, Greenhouse Readiness, # of Production Interruptions
Leadership & Documentation
10%
ERP/Acumatica data accuracy, SOP maintenance, compliance tracking, planning cadence
Data Accuracy, USDA/Phyto Pass Rate, SLA Adherence, SOP Completion Rate
OUR CULTURE
We take our business seriously, but not ourselves.Our Fundamental Behaviors include Get Your Freak On and Stop and Smell the Lavender.We work across remote, hybrid, and in-person formats and bring it all together during 3x a year Build Weeks where all team members join us in Vermont for meetings, strategy, team building, activities, dogs, yoga, bagpipes, and taco trucks.We mix data and storytelling to guide smart decisions and build a better future.We live our Purpose Doing Good Through Gardening and are proud recipients of the Vermont Businesses for Social Responsibility Innovation and Inspiration Award.Our team anthem? Dont Stop Believin we sing it loud and off-key
THE PERKS
Medical, Dental & Vision InsuranceMatching 401(k)Company-paid Life & Disability InsuranceGenerous Paid Time Off for rest, family, and travelEmployee Development: From Master Gardener certifications to Champlain College leadership coursesIncentive Bonuses tied to company success and OKRsProduct Discounts and end-of-season garden giveaways
HOW TO APPLY
Please submit the following using our application link or email it to jobs@americanmeadows.com.
Your resumeA brief letter or statement addressing the 2-3 questions listed in the Requirement for Application section above.
