Project Coordinator - Federal Planning (Remote) (Finance)

INTEGRATED DESIGN & ADVISORY + FEDERAL PLANNING PRACTICE

At Michael Baker International, we bring together decades of federal planning expertise and integrated design thinking to deliver innovative, high-impact solutions for our clients. Our Federal Planning Practice has supported the U.S. government with award-winning services in master planning, emergency management, sustainability, and facility programming-often under tight deadlines and across the globe.

Our Integrated Design and Advisory vertical enhances this foundation by uniting architecture, engineering, and strategic consulting into a powerful delivery platform. With over 850 professionals nationwide, we serve a diverse range of sectors including defense, aerospace, healthcare, higher education, and the federal government. We leverage early stakeholder engagement and cross-disciplinary collaboration-spanning MEP+S+FP engineering, planning, and advisory services-to deliver holistic, resilient, and future-ready solutions.

From strategic consulting and digital twins to energy resiliency and operational continuity, our team is committed to solving complex infrastructure challenges with agility, innovation, and integrity. Together, we are shaping high-performance environments that support mission success and long-term growth for our clients.

DESCRIPTION

Michael Baker International is looking for a dynamic Project Coordinator to join our National Federal Planning Practice. In this role, you'll play a key part in supporting high-profile projects for federal clients-including the Army, Air Force, Navy, and U.S. Marine Corps. You'll interface with a passionate team of planners and project managers, contribute to meaningful work that shapes military installations and communities, and grow your career in a fast-paced, mission-driven environment.

Administrative & Project Support

• Provide administrative support to Practice Leadership and Project Managers.
• Support invoicing and monthly status reports.
• Other duties and special projects, as assigned.

Deliverable & Proposal Production

• QA/QC deliverables and proposals for language, grammar, style, company branding, and overall formatting.
• Review deliverables and proposals to recommend improvements in format, content, and methods of reproduction.
• Assist in compiling deliverables and proposals and create templates.
• Arrange for formatting, reproduction, and distribution of deliverables and proposals.

Meeting & Communication Coordination

• Schedule and participate in internal and external project meetings.
• Prepare meeting minutes and track action items and client requests.
• Manage supporting tools including MS Teams and SharePoint.

Project Planning & Execution

• Prepare project schedules.
• Review and process post-award contract documents.
• Facilitate initial accounting setup and additional work requests.

Workflow & Productivity

• Generate innovative ideas for content and workflow solutions
• Adhere to time estimates and sufficiently balance efficiency with quality of work
• Manage workload independently and prioritize multiple project assignments simultaneously.

Professional Requirements:

• Minimum of 3 years of experience providing administrative support to consulting teams.
• Excellent communication skills and strong computer skills.
• Outgoing, organized, and assertive.
• Expert knowledge of Microsoft 365 (e.g., Word, Excel, Outlook, Teams, and PowerPoint).
• Intermediate knowledge of Adobe Acrobat.
• Bachelor's degree or equivalent work experience.
• Prior experience within the A/E/C or Federal Planning industries is preferable.
• This role requires U.S. Citizenship.

COMPENSATION

The range for this role is $67,000 - $88,000; this will be dependent on the experience and expertise of the incoming candidate.

THIS POSITION CAN BE REMOTE, OR HYBRID,

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About us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.

The Federal Planner-Department of Defense will join a collaboration of experienced planners, landscape architects, and project managers dedicated to having a positive impact through effective planning. The ideal candidate will be driven, intellectually curious, and committed to excellence.In this role, you'll take the lead on multidisciplinary projects for NAVFAC and Marine Corps clients-shaping strategic and master planning documents that guide critical infrastructure and operational readiness. We're looking for a driven, intellectually curious professional with strong analytical skills, real property expertise, and a demonstrated history of supporting the U.S. Department of Defense, including NAVFAC.If you're ready to lead high-visibility projects, engage with stakeholders across the U.S. and abroad, and contribute to a mission that matters, we'd love to hear from you.