Project Coordinator - Safety & Fleet (Finance)

We are seeking a highly organized and proactive Project Coordinator to support our Health, Safety and Fleet department. This role will be responsible for planning, organizing, and coordinating activities, resources, and information across single and multiple projects. The ideal candidate will have strong communication and task management skills, with the ability to prioritize and meet deadlines in a dynamic environment.

Key Responsibilities

• Plan, organize, coordinate, and schedule project activities, resources, equipment, and information
• Compile, maintain, and file project documentation
• Support third-party administrator processes (ISN, Avetta)
• Monitor and manage AED devices
• Process invoices and assist with tracking incident rates and man hours
• Support training initiatives and safety-related programs
• Monitor telematics data and manage service activations/deactivations
• Oversee fleet vehicle maintenance schedules
• Coordinate cross-departmental interfaces
• Assist with workers' compensation and medical triage platform administration
• Support project-related tasks for both Safety and Fleet departments
• Manage multiple assignments using task management tools and effective communication
• Issue timely reports and communicate project needs and deadlines
• Complete safety-related and job-specific training
• Assist in monitoring and managing company drug and alcohol testing procedures

Qualifications

• Bachelor's degree in Business, Safety, or related field (preferred but not required)
• 0+ years of related experience
• Strong initiative and sound judgment
• Excellent project management and planning skills
• Ability to manage multiple projects simultaneously
• Strong organizational and interpersonal skills
• Effective written and verbal communication skills

Compensation

The approximate compensation range for this position is $52,000 - $62,000. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.

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About us

Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 85 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.

*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*There is no current application deadline. Michael Baker will continue to accept applications on an ongoing basis until the position is filled or no longer needed.

We are seeking a highly organized and proactive Project Coordinator to support our Health, Safety and Fleet department. This role will be responsible for planning, organizing, and coordinating activities, resources, and information across single and multiple projects. The ideal candidate will have strong communication and task management skills, with the ability to prioritize and meet deadlines in a dynamic environment.